Photo compliments of Love Tree Studios.
It’s been a while since I talked about an event-specific topic and since I’ve stumbled upon this a few times with clients lately, I thought I would put together a post. When you’re planning an event, you want the day to be about you: your wedding day, your milestone birthday, your retirement, etc. But in order to properly do so, you want to take into consideration outside factors. Let me explain.
In Columbia, it’s not uncommon for brides and grooms to wait to book their fall wedding until after the Mizzou football schedule comes out. To some people who aren’t from Columbia, this sounds crazy. But Columbia is the kind of town that completely revolves around the game on football Saturdays. Plus now that we have joined the SEC, you also have to think about hotel room availability, especially if you have a lot of out of town guests.
Or how about traffic and road closures. The country club I work at happens to be very close to the location where Roots ‘N Blues ‘N BBQ takes place. And each year, the roads are re-routed to improve the flow of traffic to the festival. But that means the normal route to the country club is closed off and routed a different way. You need to think about that in order to give your guests the best set of directions or at least a heads up, so they aren’t late to your celebration. Other examples of events that might re-route or cause traffic issues are races, concerts and parades.
Photo compliments of Silverbox Photography.
Parades tend to coincide with holidays, which is something else you want to take into consideration when choosing a date. Some people think it’s best to host an event on a holiday weekend because that usually means there’s an additional day off from work and gives people time to travel. Although this is true, in my experience, attendance is always down on holiday weekends. There’s usually multiple commitments on these weekends, family activities are a high priority and travel is more expensive.
Speaking of money, you also want to consider prices on holiday weekends. A lot of venues will have higher rental prices on holidays, or you might have to pay extra for additional staffing. Or how about floral prices that skyrocket around Mother’s Day, Valentine’s Day, etc? There might be some additional costs that will really break the bank when it comes to adhering to your budget.
These are just some simple reminders of things you might want to consider when picking a date. It’s easy to put blinders on and only focus on specific details when you really want the whole experience for your guests from travel to event to home to be positive!